City of York Council – Pay Policy Statement for the period

1 April 2021 to 31 March 2022.

 

Introduction

Under Sections 38 – 43 of the Localism Act 2011 the council is required to produce a Policy Statement that covers a number of matters concerning the pay of the council’s senior staff. 

This Policy Statement meets the requirements of the Localism Act in this regard and also meets the requirements of guidance issued by the Secretary of State for Communities & Local Government to which the council is required to have regard under Section 40 of the Act.  

This Policy Statement also relates to the data on pay and rewards for staff which the council publishes under the Local Authorities (Data Transparency) Code 2015 and the data which is published under The Accounts and Audit (England) Regulations (2011).

It should be noted that the requirements to publish data under the Secretary of State Guidance, the Code of Practice and the Regulations do differ and the respective requirements are summarised in Annex E to this Policy Statement.

This Policy Statement does not cover or include school staff and is not required to do so.

Publication of this Policy Statement

This Policy Statement was considered and approved by full Council at its meeting on 22nd March 2021.  The council has taken the following action to ensure that this Policy Statement is easily accessible to the public:

·        it is publicised on the council website in a readily accessible place - Senior Salary information, under Governance and Transparency. 

·        it can also easily be found under global web searches.

 

Definition of officers covered by the Policy Statement

This Policy Statement covers the following posts:

1.     Statutory Chief Officers (as at the date of this report 22nd March 2021):

 

Statutory Officer Role

City Of York Council Post

 

Head of Paid Service & Returning Officer

Chief Operating Officer

 

Monitoring Officer

Director of Governance

 

Director of Children’s Services Director of Adult Social Services

Corporate Director People (Job title change from 1st April 2021, current title Corporate Director Children, Education and Communities).

Chief Finance Officer (S151)

Chief Finance Officer

Director of Public Health

Director of Public Health

 

 

 

2.     Non-statutory Chief Officers currently (at the date of this report) are the posts of:

                                                                                   

·        Corporate Director Economy and Place

·        Corporate Director Health, Housing and Adult Social Care

·        Assistant Director Adults and Social Care

·        Assistant Director Joint Commissioning

·        Assistant Director Housing and Community Safety

·        Assistant Director (Consultant) in Public Health

·        Assistant Director Children’s Specialist Services

·        Assistant Director Education and Skills

·        Assistant Director Communities and Equalities

·        Assistant Director Customer Services and Digital

·        Assistant Director Transport, Highways and Environment  

·        Assistant Director Planning and Public Protection

·        Assistant Director Regeneration and Asset Management

 

These are the posts at the point of reporting (March 2021), but in December 2020 Staffing Matters and Urgency agreed a change to the Chief Officer structure and below are the new non statutory posts that will be implemented by April 2021, replacing those above. 

  

·        Corporate Director Place

·        Director Environment, Transport & Planning

·        Director Economy, Regeneration and Housing

·        Director Safeguarding

·        Director Commissioning & Prevention

·        Director Customer & Communities

·        Assistant Director Adults and Social Care

·        Assistant Director (Consultant) in Public Health

·        Assistant Director Children’s Specialist Services

·        Assistant Director Education and Skills

·        Assistant Director Customer & Communities

·        Assistant Director Policy & Strategy

 

 

Due to these forthcoming changes an updated Policy will be produced and published during the year.

 

Policy on remunerating Chief Officers

The policy for remunerating Chief Officers can be seen in Annex A . 

In October 2020 a change was made to the senior structure which replaced the Chief Executive post with the new role of Chief Operating Officer.

The salary scale for this role was agreed as follows:

 

1                £141,765

2                £145,855

3                £147,899

4                £149,944

 

Progression through the salary scale is dependent upon performance and approval by the Leader of the Council.   Any annual increase to the Chief Operating Officer salary scale is in accordance with awards negotiated nationally by the respective National Joint Council.

Further details on the council’s remuneration of Chief Officers and the Chief Operating Officer are set out in the schedule that is attached to this policy statement at Annex B.

 

Policy on remunerating the lowest paid in the workforce

The council applies terms and conditions of employment that have been negotiated and agreed through appropriate collective bargaining mechanisms (national or local) or as a consequence of council decisions, these are then incorporated into contracts of employment.

The council is a Living Wage accredited employer which means its lowest pay point complies with the outside London Living Wage rate.   From 1st April 2021 this rate of pay will be £9.50 per hour (£18,328 per annum).  The Living Wage rate is either within basic salary or a consolidation of basic salary and a Living Wage supplement if required.  

Increases to the council’s salary scales are in line with annual salary awards negotiated nationally by the respective National Joint Councils.

Apprenticeship Pay

The council’s pay rates for apprentices are:

·        Year 1 (the first 12 months of their training) – the equivalent of the National Minimum Wage for 18 to 20 year olds.

·        Year 2 and beyond (from 12 moths in training) – the equivalent of the National Minimum Wage for 21year olds.

·        Apprentices aged 23 and above in their second year (or subsequent) of their apprenticeship are paid the National Living Wage.

Rates increase annually in April following any changes made to the National Minimum Wage rates.

Policy on the relationship between Chief Officer remuneration and that of other staff

The highest salary in this council is £145,855 which is paid to the Chief Operating Officer. The median salary in this council is £27,067. The ratio between the two salaries, the ‘pay multiple’ is 5.39:1.   This council does not have a policy on maintaining or reaching a specific ‘pay multiple’, however the council is conscious of the need to ensure that the salary of the highest paid employee is not excessive and is consistent with the needs of the council as expressed in this Policy Statement.

The council’s approach to the payment of other staff is based on locally or nationally negotiated terms and conditions of employment and to ensure that it meets any contractual requirements for staff including the application of these agreements, or council decisions regarding pay.

In addition to the separate arrangements for  the Chief Operating Officer and Chief Officers,  the council has staff employed under terms and conditions set for the following groups:

·        Local Government Services Employees

·        Soulbury Employees

·        Educational Psychologists

·        Workshop for the Blind

The council also employees staff who have separate terms and conditions subject to the Transfer of Undertaking and Protection of Employment (TUPE) Regulations.

Employees with remuneration over £50,000.

The council has 69 other employees with remuneration over £50,000.  These employees are covered by the national pay arrangements for Educational Psychologists, Soulbury Officer and Local Government Service Employees. Details of the numbers within salary bands can be seen in Annex C.

Amendments to the policy

Amendments are to be made during the year and will be presented to full Council.

Public Health

Responsibilities for Public Health functions transferred to the council, together with staff on 1st April 2013. The staff transferred under TUPE principles and their Terms and Conditions of Employment are set out in the NHS Terms and Conditions – Consultants (England 2003)’.

The Public Health posts in this council are:

NHS Clinical Advisor 

 

Details of Public Health remuneration details and policies can be found in Annex D.

 

Policy for future years

This Policy Statement will be reviewed each year and presented to full Council for consideration.  

 

 

Annexes:

Annex A -  Chief Officer Pay Policy

Annex B -  Chief Officer Remuneration Details

Annex C  - Number of Employees with remuneration over £50,000

Annex D -  Public Health Remuneration Details and Policies

Annex E  - Publication Requirements